Checking your name on your UNSW record

Checking your name on your UNSW record.

Here you will find instructions on how to check, correct and update your full legal name on UNSW records. In myUNSW this is referred to as your “Formal Name”

It is a UNSW requirement that you are enrolled at the University under your full legal name.

Commencing students are required to check and update their Formal Name prior to obtaining an ID Card.

You must update the University if your name changes during your studies.

Please be aware that if you provide falsified documents in support of your application, then this will result in one of a range of penalties, from failure in the course to suspension or exclusion. In some cases, the matter could also be reported to ICAC. As a student, you must be aware of your obligations and responsibilities under the Student Code of Conduct.

 

Where can I check my Formal Name in myUNSW?

Step 1:  Log into myUNSW >My Student Profile > Personal Details > Name

 

 

Step 2: Check your Formal Name as it appears on your UNSW record. This is listed under the Current Name Data section. 

If your formal name is not listed correctly, please proceed to the information below entitled How can I correct or update my name on UNSW records?

 

 


How can I correct or update my name on UNSW records?

You cannot change the UNSW record of your Formal Name via myUNSW.

For requests submitted by post or in person:

Complete a Correction or Change of Personal Details Request Form (PDF, 460 KB, 2 pages) to correct or change the UNSW record of your Formal Name.

For requests submitted in person

Complete a Correction or Change of Personal Details form to correct or change the UNSW record of your Formal Name. This form is available at the Getting Started Enrolment Support Centre.

Certified documentary evidence

Your request can only be processed if you provide certified documentary evidence or where applicable your documents are verified via the Document Verification Service (DVS).

Examples of accepted evidence required may include but are not limited to:

  • Marriage/Divorce Certificate
  • Change of Name Certificate
  • Birth Certificate
  • Passport

NB. You may be required to provide a combination of documents depending on the type of change that you are requesting.

For further information please contact Student Central.

 

To Certify documentation either

  • Take a copy and the original to a Justice of the Peace for their signature and registration number
    OR
  • Take the original document into  the Enrolment Support Centre* to be certified

*For all correction of personal details requests and documents  certification outside the Getting Started period please visit Student Central.


A note on Preferred Names 

If you have a preferred name which is not on your official documents that you would like to be known by informally at UNSW you can register this on myUNSW.

A preferred name may be:

  • your nickname /an abbreviated form of your name
  • another name you are known by to family and friends

Registering a preferred name will reflect on class lists and online UNSW systems like myUNSW, and Moodle. All formal documentation will still remain in your Formal name (full legal name).

To register a preferred name:

Step 1: Log into myUNSW >My Student Profile > Personal Details > Name

 

Step 2: Follow the instructions on the screen to update your Preferred Name. This is listed under the Current Name Data section.

 

NB. You can only amend your First and Second Given Name(s). You cannot change the Family Name of your Preferred Name.